more information 
more information
BeSt Innsbruck FAQ
Update exhibitor profile on the BeSt website :
Issue of the last magazine: https://best-klagenfurt.at/wp-content/uploads/sites/6/2022/09/220905-BeSt_Klagenfurt_2209-PRINT-Ansicht.pdf
Check your “stand lettering” in the database (exhibitor profile) – changes after 08/31 are subject to a fee! https://sowiholding.at/ausstellerbereich/best-ausstellerprofil/
Registration for stage program, action program & workshop program
From July 15, 2024, registration for free participation in the workshop, stage and action program will start. You can register for the programs until September 15.
Fill out data collection & request name tags
From August 18 to October 2, 2024 at the latest, you can fill out the data collection form so that we can print it for you.
Fill out the form from 16. August 2026 to 30. September 2026 at the latest: https://sowiholding.at/best-klagenfurt-datenerfassung/
The stand plan is currently being finalized. On 15. September 2026, 30 days before the fair, we will send you the stand plan including final information by e-mail.
Overview
A summary with the most important information will be sent to you one week before the fair, on October 10, 2024.
Messe Klagenfurt – Messehalle 1
BeSt Klagenfurt / Stand#: ___
Valentin-Leitgeb-Straße 1
A-9020 Klagenfurt
The access to Hall 1 during the fair is via the FAIR FOYER – MAIN ENTRANCE East (St. Ruprechter Str.)
Directions for setup:
Messetor Süd Florian-Gröger-Straße
to Messehalle 1
A-9020 Klagenfurt
Several gates will be open for setup and dismantling, also in Florian-Gröger-Straße
Parking is possible in parking lots P1 and P2 for the duration of the fair. For the exhibitor parking ticket, which is valid for the entire duration of the fair: Exchange the ticket at the fair box office between 8:00 and 16:30 on Wednesday and Thursday and pay €21.60 incl. VAT.
For the day ticket, take a ticket directly at the barrier; pay at the ticket machine when exiting (depending on the length of stay)
– Daily rate €9 incl. VAT.
Download final stand plan (Updated: 08.10.2024)
Please refer to the stand plan for your stand location or ask our team on site.
The red markings on the plan correspond to the walls, the black markings correspond to the complete stand size. The green arrows mark the entrances and exits.
Use our online plan with search function: https://best-klagenfurt.at/messebesuch/hallenplan/
Stand plan with dimensions (Updated: 08.10.2024)
Setting up the stands: Wednesday, 14. October 2026 from 08:00 – 16:00
The delivery of fair material by forwarding agency or parcel service should take place on Wednesday, 14. October 2026. Please address your shipment as follows:
Messe Klagenfurt – Messehalle 1
BeSt Klagenfurt / Stand#: ___
Valentin-Leitgeb-Straße 1
A-9020 Klagenfurt
For organizational reasons, we ask for notification via the BeSt Klagenfurt data collection form
Wednesday, 14. October 2026, 08:00 – 16:00 Our BeSt crew will assist you with the transport of materials to the stand, as far as possible, in the usual way. The aisles must be clear on Wednesday, 14. October 2026 from 16:00 so that the final cleaning can be carried out. In important exceptional cases, the stand can also be completed after 16:00. If necessary, please provide the corresponding information via the BeSt Klagenfurt data form. Please note the information on stand decoration in accordance with the General Terms and Conditions – point 2.11.
In principle, setup is only possible on the day before. However, if it is not possible for you under any circumstances, please contact us early enough.
No – neither is available. A forklift must be rented at your own expense.
Saturday, 17. October 2026, 15:00 – 22:00 o’clock
Dismantling can take place via the southern side of Hall 1. Standing there to load is permitted from 15:00 to 21:00. We ask for your understanding that the dismantling of stands or the removal of exhibits before the end of the event is not permitted and refer to the charging of a penalty of €1,000 in the event of non-compliance (GTC – point 2.12.).
Own stand systems must without exception be removed from the hall by Monday, 19. October 2026, 10:00 a.m., as the setup for the next fair will already start here.
IMPORTANT: If you want to have your fair material picked up on Monday, 19. October 2026 by 12:00 p.m., we will have to charge you a service fee of €40, as we have to hire extra staff for this.
Thursday, 15.10.2026 08:00 to 17:30 (from 17:30 exhibitor evening)
Friday, 16. October 2026 08:00 to 17:30
Saturday, 17. October 2026 08:00 to 22:00 (for stand dismantling from 15:00)
Thursday, 15.10.2026 09:00 to 17:00
Friday, 16. October 2026 09:00 to 17:00
Saturday, 17. October 2026 09:00 to 15:00
(the stands must be occupied during these times – requirement by the organizers!)
The standard stand does not have a carpet laid out. This must be requested separately for a fee when ordering.
The booth construction is carried out with 2.5m high aluminum uprights, as well as aluminum frames and 6mm homogeneous panels drawn into them as wall elements. The uprights and frames must not be nailed, screwed, painted or glued. Overpainting the homogeneous panels, wallpapering with wallpaper that can no longer be removed, and gluing with carpet adhesive tapes is not permitted, otherwise the costs incurred will be charged. The labeling of the homogeneous panels with non-piercing decoration pens is permitted, as is wallpapering with removable wallpaper, but the decoration pens and wallpaper must be removed immediately after the end of the event, otherwise the additional costs will be charged.
Only fire-police-approved materials may be used as booth decoration. A fire safety certificate must be brought for own carpets and textile decoration, which can be presented if required.
When using audiovisual equipment (televisions, monitors, projectors, etc.), the exhibitor must ensure that it does not disturb neighboring exhibitors. Own boxes, announcements with microphones or music are not permitted.
No, the walls are not magnetic.
Yes, banners, posters, etc. may be attached to the fair wall, but must be removed without residue at the end of the fair. Normal Tixo or poster glue (not the ones with foam, but the transparent ones) works best for this. What always causes problems are opaque, double-sided adhesive tapes.
Please specify this in the order, then we will take this into account when planning the booth – if possible, we will implement it in this way.
The power supply is via the floor and is only moderately flexible. However, the power connection is laid with extension cables or multiple distributors in the rear corner of the booth.
One socket is guaranteed at the booth. In some cases, it may also be that a 3-way plug is also located at the booth due to the power cable routing.
If you definitely need a 3-way multiple distributor, this could be ordered during registration or can now be reordered.
Internet or WLAN connections must be ordered in advance for a fee.
Unfortunately, we cannot specify the exact sizes of the table and desk, as this changes slightly from year to year. In the appendix you can see photos of the variants standard stand standing table and desk. There you can see the complete equipment. (PICTURES STANDARD STAND DESK AND STANDARD STAND STANDING TABLE IN THE APPENDIX)
Name tags must be requested in advance via the data collection form.
IMPORTANT: There will probably be catering at your own expense in the fair restaurant!
The name tags will be on the booth on the morning of the educational fair. In principle, however, accreditation is not absolutely necessary, neither during setup or dismantling nor on the educational fair day itself.
Fill out the form from now until 30. September 2026 at the latest: https://sowiholding.at/best-klagenfurt-datenerfassung/
Yes, you can find this on our press page under Downloads -> BeSt advertising material: Press & Downloads
We would like to encourage our exhibitors to have a sustainable fair appearance. By choosing environmentally friendly materials, a sustainable stand design and avoiding waste where possible, we can work together to contribute to an ecologically responsible event and promote a green future.
Basically, that’s fine for us – as long as:
Experience has shown that the visitors on Thursday and Friday are mainly school classes. On Saturdays, parents usually come along. Peak times are usually in the morning between 9:00 and 12:00.
We can recommend the following service provider (a TV cannot be rented directly from the educational fair):
Stereo Media
Markus Virgolini
Rosentalerstraße 218
9020 Klagenfurt
0043 664 2634090
www.stereo-media.com
office@stereo-media.com
Stereo Media can provide screens from 50″ to 98″ as well as LED walls and projectors. Please clarify all technical concerns regarding TV directly with the service provider.
That’s okay. But as usual, please keep the volume down so that the surrounding booths are not disturbed during their conversations. If there is an objection from our team on site or another exhibitor, please adhere to it accordingly.
In principle, it is possible to place the car at the booth itself. It is only necessary to book a correspondingly large booth and clarify in advance whether access is possible due to the size.
The following requirements apply to vehicles:
Placements in the entrance area are possible with sponsor or partner packages.
Yes, there are – in the appendix the two red marked areas.
Please bring it there yourself or ask our team on site where the storage area for exhibitors is. The materials/containers/boxes/pallets etc. to be stored must only be clearly labeled so that there is no chaos.
The warehouse is not locked and is not guarded, but is generally not accessible to visitors.
The hall does not have any compressed air connections or lines. This would only be possible with your own compressor – although this would not be possible at the booth due to the high volume, but only in the outdoor area.
Only 1 device can be logged into the network with one code at a time. This means that if another device dials in the next day, that’s no problem.
As an exhibitor, you have the opportunity to participate in the stage program as a panelist free of charge. The topics of the panel discussions are predetermined by us, which we believe will generate the most interest among our target group, based on experience.
You can volunteer for one of the topics and participate in it.
We would also be happy to add you to our list of interested parties and if you have an exciting topic, please send it to info@sowiholding.at. The actual registration takes place via the following online form.
Registration stage program: https://sowiholding.at/best-klagenfurt-programm-anmeldung/
Since 2022, there has been a workshop area at the BeSt. This can be used by you to present yourself with an exciting “hands-on” topic and to get in touch with the participants in an interactive way. A separate area will be provided for this. The workshops can last up to 30 minutes each and should be aimed at a group size of 20-30 participants. The workshops are free of charge. The topic suggestions will be checked by us in advance. You can request a slot via the link below. The first come, first served principle applies.
Registration Workshops: https://sowiholding.at/best-klagenfurt-programm-anmeldung/
The exhibitor evening takes place at the end of the first fair day, after the fair, from 17:30 to max. 21:00 in the fair restaurant (Hall 5, 1st floor). This is a get-together/dinner for the exhibitors of the BeSt. Please register in advance via the data collection form.
An employee of ours will explain to you how to get to the fair restaurant on the fair day, because it is easier to explain on site.
Hotel ATRIGON
Kinopl. 6, 9020 Klagenfurt am Wörthersee
https://www.atrigon.at/
Hotel Goldener Brunnen
Karfreitstraße 14, 9020 Klagenfurt am Wörthersee
Cityhotel zum Domplatz
Karfreitstraße 20, 9020 Klagenfurt am Wörthersee
ibis Styles Klagenfurt am Woerthersee
Viktringer Ring 28, 9020 Klagenfurt am Wörthersee
https://all.accor.com/hotel/B3Y1/index.de.shtml?utm_campaign=seo+maps&utm_medium=seo+maps&utm_source=google+Maps
The exhibitor is responsible for the insurance of exhibits
responsible.
The educational fair hall is guarded by agents of the educational fair organization without liability for loss or damage to the exhibitor’s exhibits. Stand security and supervision during daily opening hours are generally the responsibility of the exhibitor, including during setup and dismantling. At night, valuable, easily removable objects must be locked away. The exhibitor must arrange for additional stand security at his own expense.
No, there is no upper limit, but the number must be proportional to the beach size. This means, for example, that the advice provided by the stand staff may only be carried out at the stand itself, but not in front of the stand or in the aisle.
BeSt employees are available at the fair for all questions. Our fair crew is happy to help with setup/dismantling (short email to: info@sowiholding.at).
